TitleFlow
Turning a nine-week paper title transfer into a five-day orchestrated pipeline.
TitleFlow is a premium SaaS platform that digitizes mobile-home title transfers end to end — replacing a paper-bound nine-week process with a five-day orchestrated pipeline that connects sellers, buyers, notaries and the DMV. It pairs an operations console for the internal team with a seller-facing client portal, wrapped in a Linear/Stripe-inspired editorial design language: deep navy, electric blue, Instrument Serif accents, mono-tracked micro-labels, 12px radii and 1px hairline borders. Shown here as a design-complete demo while the production platform is being built.
- Ops command dashboard
- Case management
- Role-based team access
- Throughput & financial reports
- Seller client portal
- Multi-step intake wizard
- Document vault
- In-app messaging
Operations dashboard
The operations team's command center. A KPI strip — active cases, average close time, approval rate and revenue — sits above a live case pipeline and an editorial activity feed, engineered so a 400-case workload reads as scannable in about five seconds rather than buried in spreadsheets.
Case management
A filterable case index with status pills, jurisdiction tags and assignee avatars, where row-level hover reveals quick actions. Each case detail page brings the timeline, documents, parties and messages into a single, calm scroll — so a case lead always has the full picture in one place.
Team & roles
Roster management with role-based access for admins, notaries and paralegals — workload distribution, per-member case counts and an invite flow with scoped permissions, so the right people see exactly what they should and nothing more.
Reports & analytics
An analytics surface with two lenses. Operational throughput tracks cases closed, cycle time and bottlenecks by state; the financial view breaks down revenue, refunds and per-jurisdiction performance. Both are export-ready for the team's own reporting.
Seller client portal
The seller's mission control. A hero stepper shows exactly where their title stands — Intake → Docs → Notary → DMV → Closed — beside an integrated activity timeline and recent documents with one-click download, so a stressful process finally feels transparent.
Document vault
A clean document vault with search, status badges (Pending Signature, Signed, Uploaded) and hover-revealed preview and download actions — so nothing about a transfer ever gets lost between the parties involved.
In-app messaging
A direct line to the assigned case lead with a chat-tool UX — online indicators, typing feedback and Cmd+Enter send — keeping every conversation attached to its case instead of scattered across email and phone calls.
More screens
Building something like this?
If your operation is running on scattered spreadsheets and chats, I can help you turn it into one calm, predictable system.
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